Data security

So, our solutions allow you to control who can access your documents or printers, whilst also giving you visibility of what a user has been doing on the system, or what has happened to a particular document.

Controlling who can access documents and printers could not be easier with our user authentication features. You can even set up user groups with different access permissions to both printers and documents. Making sure confidential files remain confidential.

Indeed, even when it comes to releasing confidential documents from the communal printer, they’re safe. Only the person instructing the print job can access and collect it.

Want to enable your workforce to access their information easily, but protect your information, your print devices and your data too? With Canon you can.

We know that working with documents securely – whatever their shape, size, origin or destination – is non-negotiable; that without adequate security, unauthorised users can access, edit and share your documents, meaning confidential information can fall into the wrong hands.

So, we have added an extra level of security to our solutions, ensuring you can protect your data at document level too.

Our document solutions enable you to:

• Prevent unauthorised users from opening or editing digital documents - thanks to our password encryption technology
• Add another layer of security by printing words such as ‘copy’ or ‘confidential’ over the document – thanks to our watermark functionality
• Add digital signatures that ensure your documents are tamper-proof by verifying the signature’s authenticity each time the document is retrieved.

Want to protect your data at the document level, whatever their shape, size, origin or destination? We can help.

That’s why our solutions protect data when it travels or is shared, inside or outside your organisation.

Both our print and content management solutions encrypt data when documents are in transit. This means files can move securely to and from laptops, printers and cloud storage platforms. Add our advanced redaction capabilities for another layer of protection, enabling users to remove confidential data for safe, secure document sharing.

Want information to move in and out of your organisation securely and swiftly? Our solutions make collaborating in the new world of work secure and easy.

Without them, how can you share information with auditors to prove you are not storing data beyond what is legally required? Simply ‘not knowing’ who is holding and distributing files leaves you open to fines.

This is why our content management solutions allow administrators to define document retention policies. This ensures you receive automatic notifications for approaching expiry dates and can delete documents after their legal retention period has passed. And that’s not all. The system can also provide you with a full audit trail on all actions performed, such as saving or deleting documents and processing workflows.

It is also why our home-office printers only store print job data in their short-term memory, automatically deleting data when the job is completed, or the printer is turned off. This minimises the risk of critical data loss at the printer, giving you one more reason to be confident your data is secure.

Meeting GDPR and sector specific legislation is vital, no matter the size of your organisation. Our solutions can support you.